This Policy

This Policy has been compiled in accordance with the Australian Privacy Principles (specifically APP 1.3 and 1.4) and the Australian Government Agencies Privacy Code. It describes how Sportsmeister.com.au (hereinafter called “sportsmeister”) protects the personal information it holds and complies with the Privacy Act 1988 (Cth).

Activities and Services

Its activities and services include:

• Providing sports information and education
• Managing sporting and commercial facilities

Kinds of Personal Information Sportsmeister Collects and Holds

In undertaking its activities Sportsmeister collects personal information. The personal information that it holds will depend on the nature of the activity or service. It may include (but is not limited to) a person’s name, contact details, date of birth. Sportsmeister will only collect personal information to the extent relevant for the relationship it has with each person.

How Sportsmeister Collects and Holds Personal Information

If it is reasonable and practical to do so, Sportsmeister will collect personal information directly from the persons concerned and with their consent. This may be through online registration forms, over the telephone, the Internet, or in person.

Sportsmeister may also need to collect personal information from other people or organisations. This information is collected with the person’s consent, except for in circumstances allowed for by legislation. Sometimes this may happen without direct involvement. Some examples of the people or organisations from which Sportsmeister may collect personal information about persons are:

• sporting organisations
• person’s representatives (such as a parent, coach, legal adviser, medical practitioner)

So that Sportsmeister can better tailor information and services to individual needs, when it sends email messages, it may use technology to identify persons to know when email is opened or links used within an email.

If persons log into Sportsmeister services, information will be collected from them to confirm their identity.

Location of Information

Sportsmeister holds its information on a cloud-based system located in Brisbane, Australia.

When Sportsmeister Will Not Need to Collect Personal Information

Depending on the nature of a person’s relationship with Sportsmeister, they may not need to personally identify themselves.

Persons generally have a right to pseudonymity or anonymity when dealing with Sportsmeister, unless:

• it is impracticable to deal with individuals who have not identified themselves; and

How Sportsmeister Will Keep Information and Data Secure

Sportsmeister commissions and utilises up-to-date techniques and processes, which meet current Australian government requirements to protect personal information from misuse, loss and unauthorised access, modification, or disclosure.

The only people who have access to personal information are employees of Sportsmeister. If we no longer require an individual’s personal information, we will take reasonable steps to destroy it in a secure manner or remove identifying features from it.

Sportsmeister provides its services to Australian sport and Australian athletes throughout the world, which at times requires personal and/or sensitive personal information to be disclosed overseas.

Overseas Disclosure of Personal Information

Sportsmeister may also need to provide personal information to overseas recipients, where:

• the information relates to providing information to an international sporting organisation (for example the IOC, FINA, IAAF) for the purposes of administering or assisting sport and sporting competition
• the information is provided in the management of travel or logistics for administrating staff, athletes, and teams
• a person has expressly consented to their personal information being supplied to overseas recipients.